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Update and reminders: Large mail out guideline

Want to ensure your large mail out goes smoothly and stress free? Please take note of the guidelines below for mail out of large quantities of outgoing mail:


Please advise us at least 2 weeks in advance of any large quantities of outgoing mail by emailing This step is recommended as it will give us some time to work out the details necessary to process your mail out.

In the email, please indicate:

• Expected date the mail will be delivered to the Mailroom
• Approximate number of pieces to be mailed out
• If large amounts of supplies are needed, please notify us 2 weeks in advance and specify:

  • Which type of supplies (e.g. envelopes, letterhead, transparent tape) are required
  • Quantity needed

Please be advised: should you need any supplies that are not on the Office Supply Request list please see Purchasing.

For any type of mail out including oversized and irregular sized mail, please contact Facilities staff for assistance to meet Canada Post restrictions and guidelines such as:

• Weight and
• Size restrictions

A sample of the item to be mailed out should be provided beforehand to ensure it can be processed.

Please note: if proper notice is not given for mass mailings, and outgoing mail is not prepared in accordance to the instructions above, this will result in delayed processing or items being returned back to Langara College.


Facilities Department 

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